1. The Council consists of 5 community members (plus 2 alternates), the principal,
one classified employee, 3 certified employees (teachers) and the SIP coordinator.
a. All community members are elected for a two-year term, on an alternate year
plan of 3 new members being elected each year. This allows for experience
and continuity in the council’s actions. Community members are elected by
the parent community in an election that takes place prior to the last meeting of
the school year. Nominations are solicited prior to the election. Both nominations
and election are conducted at Stevens Creek via the School Newsletter.
Community members nominated to, but not elected may serve as alternates.
Alternates may attend the council meetings and take an active role in the
Council’s responsibilities. However, unless substituting for an absent member, an
alternate has no voting power.
b. Certified staff members may be elected for a one or two-year term. They are
elected by other certified staff members at a scheduled staff meeting, with
nominations solicited prior to that meeting.
c. Classified staff members may be elected for a one or two-year term. They are
elected by other classified staff members at a scheduled meeting, with
nominations solicited prior to that meeting.
d. Resignations are official when submitted in writing and accepted by the chair.
e. If a vacancy occurs, a new member will be nominated and elected by his peer
group at a preannounced meeting.
3. A member who has 3 unexcused absences from scheduled meetings may be asked
to resign and an alternate will assume the position. An absence is considered
excused if a member notifies the SIP coordinator or Principal or chair prior to the
1. School Site Council Meetings are held monthly during the school year; the calendar
of dates is established at the beginning of the year. Special meetings may be called
by the chair as well. All regular and special meetings of SSC are open to the public
at all times.
2. The SIP Coordinator distributes a packet containing the agenda (established by
chairperson), previous meeting minutes and other pertinent documents at least 3
days prior to the meetings.
3. The Recording Secretary records the minutes of the meeting which include: list of
attendees, topics of discussion and resulting action items (not details of
discussion); information/facts related by principals or members; motions carried;
dates for upcoming meetings.
4. Absent members must prearrange alternate replacement.
The SBCP (School Based Coordinated Plan) is a yearly working plan for the school, updated in the spring for the following year. The district defines the structure and content of the plan. Three sections of the plan are of particular interest to the SSC:
1. School priorities are based on: the district directed priorities; results of the SSC,
parent, teacher surveys; input from the teachers, SSC and PTO. Priorities are set by
the principal in April/May, to be included in the SBCP and to be used in subsequent
2. Staff development plans are based on the school priorities and are determined by
principal and staff.
3. Base programs and goals for the different subject/school areas (e.g. Math, School
Environment) are addressed in an April/May staff learning day (or on Tuesday
afternoon staff meetings) - SSC members are invited to participate in the discussion.
Groups of staff/SSC members take different sections and recommend changes and
enhancements. Every three years the PQR process is used to address one area in
depth (e.g. recently Language Arts).
The SBCP is approved by the SSC in the June meeting, and then sent to the district for approval as next years school plan!
1. The Principal prepares a preliminary budget for SIP money, GATE and PTO grant
money, based on schoolwide priorities, the school plan and the results of the
surveys. SIP money is to be used for expenses addressing the school plan and
school priorities. Parent's preference is that PTO money be used for expenses that
benefit the entire student population, and ones that fundraisers can see the
immediate results of (e.g., book sets, computer, art teacher, playground). GATE
money is used for enriching programs that benefit both GATE and other interested
2. A joint meeting of the SSC, PTO executive board, and Teacher Advisory Committee
is held in May to discuss the proposed budget
3. SIP and GATE budget is discussed and approved by the June SSC meeting.
4. PTO grant budget is presented to the Executive Board to be approved by the end of